Technology plays a crucial role in the smooth operation of your business, regardless of the industry you are in. Even the most old-fashioned business owners have accepted that they need to utilize technological innovations to keep up with the competition and deliver the best service to their clients. Indeed, technology contributes to almost all aspects of operating a business. However, to this day, many companies are still not maximizing the benefits that automation can give, particularly in the onboarding and offboarding process.

How Technology Helps with Recruitment and Offboarding

It is common for employees to come and go in any job position. A smooth offboarding process makes it possible to part ways amicably. In addition, you must have a quick onboarding process for new hires. This process ensures continued productivity and minimizes disruption of the overall workflow. Technology can do wonders to expedite both of these processes and make the adjustments easier.

The Onboarding Process

Before new hires can get started in their new position in the company, they usually need to spend a lot of time filling out forms for HR, getting to know their new co-workers, and undergoing training for the new job. These are all essential parts of the onboarding process. Technology makes these processes much more efficient.

Paperless Forms

Many companies today still require new hires to come in before their official first day of work to fill out piles of HR forms, many of which are highly repetitive. When you think about how easy it is to put these forms online and have new hires fill them out at their own pace. This step is surprisingly simple. They can do it on their computers or mobile devices, and the auto-fill feature will also let them finish quicker.

Digital Introductions

In between starting a new job and adjusting to a new work environment, a new employee already has more than enough to handle for the first day at work. Introductions are part of the process, but you can’t expect a new hire to remember all the names and faces of their co-workers in just one go. Most companies now prefer digital introductions. Instead of everyone accosting a new employee by saying hi and introducing themselves personally, they can record a short video introduction instead. The new employee can watch these videos before their first day to get an idea of who they will be working with.

Online Training

Online training has many advantages over traditional classroom training for new employees and employers. A group of trainees will not get the most out of their training if they are all put together. While some may want to move more quickly, others may choose to review the previous topics before moving on. Online training allows everyone to learn at their own pace and style. Employers should use technology to make this part of the onboarding process as good as possible for new hires, so this is why.

The Offboarding Process

When employees retire, resign, or are fired, steps need to be taken even if they believe they were terminated unfairly.

Manual Offboarding

Many companies handle offboarding manually, like by sending emails and making phone calls. But in some cases, this can be risky if the organization is not very strict in implementing policies. A departing employee may still have access to company accounts or keep confidential documents for illicit purposes. Even if they think they were fired unfairly.

Offboarding Checklist

The only way to circumvent all these problems is by being extremely thorough in your procedure. There is a long list of things to take care of when an employee leaves, and you must check your list carefully. All keys and access cards must be retired and accounted for. All business property, like laptops and mobile phones, must be returned. The pay system must be changed so that the former employee will no longer get wages once they have departed. This outmoded process is very startling when you consider of how easy it can be to post these papers online and have the new hires fill them out at their convenience.

Automated Offboarding

If you do all the to-dos manually, some things might be missed. Fortunately, you don’t have to worry about that if you opt for a fully automated offboarding process. Automating the process will ensure accuracy and consistency. It will also help with compliance and all the legal requirements you must meet. Enjoy Fully Automated Onboarding and Offboarding with the Right IT Service Provider also known as Managed Service Providers. If you want to have a fully automated onboarding and offboarding process, your MSP will do it for you.

This is a process that we can help you with.

On the other hand, if you already have an IT team handling the process, but you are not sure if they are doing a good enough job, you can check out these 7 questions for audit. Find out once and for all if you are getting what you are paying for or if you are getting nickel and dimed. If you need to change your IT Provider, let us know! We will efficiently handle your onboarding and offboarding, as well as any other business process you need!